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Old 05-18-2020, 07:22 AM   #1
WanderingJuniper
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Default Organizing digital photos

First, I had no idea where to post this question so Let's Chat it is. If there is a different forum it would fit better please move.

What kind of system do you use to organize your digital photos?
Where do you store them?
How do you label them?

I thought labeling by season and year would be okay but having to look for my oldest's kindergarten photos proved tricky using that method because it could have been Summer or Fall depending on when I saved the photos etc.

So, I have 15 plus years of digital photos that need some kind of system. I don't want to lose them to randomly assigned file names and vague years.

I know I need to print them too but that is a whole other organizational challenge.
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Old 05-18-2020, 07:27 AM   #2
Katigre
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Default Re: Organizing digital photos

I think that it makes sense to organize it by years and then have subfolders for seasons/months. Generally, I try to keep it to 150 or fewer photos per folder (b/c that is easy to scan to find what I'm looking for).

For years when I had babies (and was taking a lot of month-by-month photos) that means each month had a separate folder (ex. 2010 - January, 2010 - February, 2010 - March, etc...)

When the kids were toddlers and I didn't have quite so many photos, then I started doing it every 2 months (ex. 2012 - Jan-Feb, 2012 - March-April, etc...)

Then when they were kids I switched to quarterly (ex. 2015 - Jan-March, 2015 - Spring (April-May), 2015 - Summer (June-August), 2015 - Fall (Start of School-Halloween), 2015 - Holiday (Nov Dec)

I have my photos stored externally on the cloud, and even when I have to check a few different folders the organization works pretty well because I can narrow it down to year, and then scan through visually to see what folder it's in.
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Old 05-18-2020, 07:34 AM   #3
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Default Re: Organizing digital photos

Quote:
Originally Posted by WanderingJuniper View Post
What kind of system do you use to organize your digital photos?
Where do you store them?
How do you label them?

....

I know I need to print them too but that is a whole other organizational challenge.
I have a folder with the year, then 12 subfolders with the month. Sometimes there might be an additional subfolder if I have a lot . . . such as NYC for a trip.

I store them on an external hard drive. My labeling of the actual pictures themselves could use work and I have changed what I do over the years.

I am able to easily find them because I post pictures on a blog. I can search the blog for key words and then I can look up the name of the picture and able to find it in the right folder.

As for pictures being printed. Anything I want to print I put in a "TO PRINT MAY" folder and try to do that every couple of months. Then move them to right month for final storage.
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Old 05-18-2020, 07:45 AM   #4
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Default Re: Organizing digital photos

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Old 05-18-2020, 08:19 AM   #5
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Default Re: Organizing digital photos

I have yearly folders. I use nam.efix to rename all the pics automatically. It is free and I love it! Within my year folders I have separate folders for big events like a vacation. My kids also have baby folders with pictures copied from the yearly photos. I think I take fewer photos that most people. I also try to go through and delete the ones that arenít great.
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Old 05-18-2020, 12:35 PM   #6
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Default Re: Organizing digital photos

This is helpful. I need to go back and delete mediocre photos or photos that really don’t capture anything as a moment to remember.

It’s honestly overwhelming but I don’t want to have this same scramble in 2 years when my second child graduates.
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Old 05-18-2020, 12:47 PM   #7
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Default Re: Organizing digital photos

I use Google photos and I just let there algorithm do it all I know that probably isn't considered a lagitamat option but it is what I do.

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Old 05-18-2020, 12:57 PM   #8
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Default Re: Organizing digital photos

Quote:
Originally Posted by WanderingJuniper View Post
This is helpful. I need to go back and delete mediocre photos or photos that really donít capture anything as a moment to remember.

Itís honestly overwhelming but I donít want to have this same scramble in 2 years when my second child graduates.
Curating my photos down to just the ones I'd actually want to put on a projector/photo albums has been really helpful. I do that before I transfer from my phone to my cloud storage, which makes organization easier. When I'm looking at photos, I ask myself these questions:

"Would my kids like this to show to their friends someday?"
"Does this photo belong in a graduation/wedding/memorial slideshow?"
"Do I already have a photo like this that is better?"

I'm fairly strict when it comes to making myself delete photos and only keep the best ones.
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Old 05-18-2020, 02:18 PM   #9
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Default Re: Organizing digital photos

Quote:
Originally Posted by knitlove View Post
I use Google photos and I just let there algorithm do it all I know that probably isn't considered a lagitamat option but it is what I do.

Sent from my Pixel 2 XL using Tapatalk
This has been my most recent method. Itís not a method really but itís better than what my overwhelmed mom of little survival brain thought was a good idea more than a decade ago.

Also discovered that while a I am not one to cling to ďthingsĒ in my life I am clearly a digital hoarder
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Old 05-18-2020, 02:21 PM   #10
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Default Re: Organizing digital photos

I definitely don't follow all these suggestions, but I listened to a good podcast about this topic. https://www.10thingstotellyou.com/podcast/41
I just have one kid, which I think makes it easier. Everything is in google photos, but each month I go through and take the best photos and put them in a folder on my hard drive. Those are the photos that end up (usually) in that year's Shutterfly album. I do have separate folders for big trips, since I do a special album for those, but the photos are also in the month/year folder for when we took the trip.
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Old 05-18-2020, 05:23 PM   #11
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Default Re: Organizing digital photos

So I have all of 2006 saved to cloud storage. I also have saved some key photos to a file on my hard drive for printing for graduation decorations. Tomorrow's goal is to tackle 2007 AND 2008. I "think" I have found a system that might work for me thanks to all your feedback.

Random but oh my word looking back through these photos I fully grasp now why there were days when all I could do at the end of the day was exhale and go to sleep. And the way my middle child looks at her dad in every single one of the photos of the two of them together. Melt my ever loving heart. Daddy's and their daughters.
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Old 05-18-2020, 08:40 PM   #12
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Default Re: Organizing digital photos

For the past few years I have gotten better about saving by years, with subfolders for each month or special occasion. Trips, holidays, school things usually have a lot of pics so it's easier to give them their own subfolder. I have them saved on my desktop and external hard drive. I was using dropbox for my cloud but it's so expensive and takes forever to upload. I'm planning on trying to upload everything to my microsoft cloud (onedrive?).
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Old 05-20-2020, 12:44 AM   #13
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Default Re: Organizing digital photos

Quote:
Originally Posted by knitlove View Post
I use Google photos and I just let there algorithm do it all I know that probably isn't considered a lagitamat option but it is what I do.

Sent from my Pixel 2 XL using Tapatalk
I just started using google photos last month, on my BILís recommendation, and I havenít worked it out yet If I just leave it to do its thing, will it organise my photos for me?
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Old 05-20-2020, 07:13 AM   #14
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Default Re: Organizing digital photos

Quote:
Originally Posted by Vicki_T View Post
I just started using google photos last month, on my BILís recommendation, and I havenít worked it out yet If I just leave it to do its thing, will it organise my photos for me?
F you are taking them from your phone then it has the date and location and it will automatically organize them by date. And you can do thing like serch for haloween or a location and it will bring things up. It can also do image serching so you can do something like pumpkin or apple and it will also pull things out.

There are ways to add more organization but I haven't ever gotten it done.

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Old 05-20-2020, 10:38 AM   #15
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Default Re: Organizing digital photos

Quote:
Originally Posted by knitlove View Post
F you are taking them from your phone then it has the date and location and it will automatically organize them by date. And you can do thing like serch for haloween or a location and it will bring things up. It can also do image serching so you can do something like pumpkin or apple and it will also pull things out.

There are ways to add more organization but I haven't ever gotten it done.

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