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Homeschooling & Unschooling (Support) *Public* [Open--Join Forum to Post] A place for both current homeschoolers/unschoolers and those who are considering homeschooling to find support. A public forum. A read-only forum unless you join the corresponding usergroup here.
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06-27-2019, 08:45 AM | #1 |
Rose Garden
Our Family
Join Date: Oct 2010
Location: South Carolina
Posts: 5,047
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Keeping records
We just finished up third and first grades and I am now needing to figure out record-keeping. So far, I write a summary of our work for each year and I have a D-ring binder for each child and I have put everything into it divided by grade. But I can't keep everything! That's way too much paperwork! So what records do you keep? Tests/reports? Just records of results, like report cards? Examples of work? Should I be giving end-of-year grades for subjects? I don't want to toss important things but I don't want to horde either Help an early homeschooler out!
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Mary K
wife to Daniel for 16 years mom to 13 year old the Girl and 11 year old the Boy and 8 year old Tiny Almost always posting from my phone. |
06-27-2019, 08:54 AM | #2 |
Rose Garden
Join Date: Jan 2007
Location: Seattle area
Posts: 21,260
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Re: Keeping records
I would love to hear what people farther along than me do.
This far I have kept almost everything, papers done and photoed printed of projects. Part of that was because of the state I lived in that offically reserved the right to audit you if they felt the need. As I now have two students, and no bacement this is not sustainable. How do i decied what to trash what to keep? I haven't ever give test as of yet. Sent from my Pixel 2 XL using Tapatalk
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Wife to a wonderful DH for 19 years.
Momma to my 29 weeker Early Bird who is thirteen and my little Wiggle Worm born 33 weeks who is nine. How do I have a teenager?! I don't feel ready for this. |
The Following User Says Thank You to knitlove For This Useful Post: | marbles (06-27-2019) |
06-27-2019, 09:58 AM | #3 |
Rose Garden
Join Date: Apr 2008
Posts: 5,542
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Re: Keeping records
My district only asks for an assessment at the end of the year. So far, they've been wonderfully hands-off. I submit our standardized testing and they don't even ask for it every year. That's it. I don't keep much, but that's going to change next year when I have a High Schooler. I need help, too.
So far I've kept tests (primarily math, we don't really do tests), any large co-op projects like Science Fair boards (they decorate our porch), all the SOTW lapbooks that span an entire book, and any big projects like that as portfolio pieces. I really should have writing projects. We have more than enough art projects. I'm disorganized and I live in a miniscule space, so all that stuff is tucked in different closets and corners. If I had to access it quickly, I'd be up a creek.
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Darcy married to my Photographic Genius (1/00) Mom to: Prima, Secunda, Tertia, and Quarta Youth and Beauty are fleeting, but the ability to bake a great chocolate cake lasts forever! |
The Following User Says Thank You to ViolaMum For This Useful Post: | marbles (06-27-2019) |
06-27-2019, 10:41 AM | #4 |
Rose Garden
Don't mind my faces. They usually don't mean anything.
Join Date: Mar 2011
Location: Virginia
Posts: 8,644
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Re: Keeping records
Can you use the TinyScanner app on your phone to take pictures and convert into PDFs to keep records electronically? Or does it have to be a physical binder?
I’d only keep assessments, personally. But I assume those vary depending upon your homeschooling philosophy and curriculum, as well as the ages of your children. (I was homeschooled in Virginia and my mom didn’t keep records— we just took a standardized test every year and had to score in a certain percentile, I think). Sent from my iPhone using Tapatalk
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Christine WAHM as writer/editor; part-time high school teacher; wife to pharmacist DH since 7.31.2010 Lila in heaven, 8/2015 DD1 "KO" born 8/2017 DD2 GIRL born 1/2020 |
06-27-2019, 11:05 AM | #5 |
Rose Garden
Why thank you, it is naturally blue...
Join Date: Mar 2005
Posts: 21,278
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Re: Keeping records
Does your state require keeping records? IMO what is more helpful are standardized tests - if your kids take those, I would keep those records. I'd also keep their math workbooks and a few written essays.
But honestly the rest is irrelevant until late middle school/high school. Should you need to place them in school, the school would administer assessments for placement. For high school then better record keeping matters IMO, but not for elementary school. For middle school only math really matters IME (though again that is determined more by standardized test scores). ETA: If you want, you can create a report card for each child for each grade. That should be just 1-2 pages per grade total. |
06-27-2019, 02:07 PM | #6 |
Rose Garden
Why climb a mountain? Because it's there!
Join Date: Mar 2005
Location: Selkirk Mountains
Posts: 52,860
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Re: Keeping records
I didn't keep any records until high school. My state doesn't require anything.
Halfway though my eldest's freshman year, we switch to an online curriculum. Her records will be saved for 7 years. I printed off a few things, just in case. But prior to that, I was going to keep track of the textbooks we used. I talked with a few homeschooling families about college applications and what was needed. She's planning on dual enrollment her junior year which will make the college application process much easier. Next year we are tentatively going to be in a VA which has some record keeping requirements. They include weekly summaries of each core subject (2-3 sentences) and annual standardized tests. Also, an annual summary of the books/products we use for each subject. Last edited by Soliloquy; 06-27-2019 at 02:29 PM. Reason: typo |
The Following User Says Thank You to Soliloquy For This Useful Post: | marbles (06-27-2019) |
06-27-2019, 02:28 PM | #7 |
Rose Garden
Our Family
Join Date: Oct 2010
Location: South Carolina
Posts: 5,047
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Re: Keeping records
Our state requirements are just to file a letter of intent to Homeschool and to do a standardized test every three years. I wasn't sure if I should keep records for if we ever move or just to have in case whatever. I guess this means I can stick with tests/projects and whatever is special to me or them.
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Mary K
wife to Daniel for 16 years mom to 13 year old the Girl and 11 year old the Boy and 8 year old Tiny Almost always posting from my phone. |
06-27-2019, 02:33 PM | #8 | |
Rose Garden
Why climb a mountain? Because it's there!
Join Date: Mar 2005
Location: Selkirk Mountains
Posts: 52,860
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Re: Keeping records
One other thing you could do if your state has requirements is to save copies of the scope and sequence of any curriculum you use, or the table of contents. That way you can sell books you don't need any more or give them away. Often that info is on the publisher's website, too, but only for the most recent edition, usually. It's a general overview of what you covered.
That is what I am going to use for my weekly reports next year, if we join the VA. The curriculum we're using has titles for each lesson and I'll summarize the content for that week using the titles. When I submit my annual summary, I'll summarize what is in the scope and sequence/table of contents for each subject. ---------- Post added at 02:33 PM ---------- Previous post was at 02:32 PM ---------- Quote:
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The Following User Says Thank You to Soliloquy For This Useful Post: | marbles (06-27-2019) |
06-27-2019, 05:42 PM | #9 |
Rose Garden
Join Date: Apr 2008
Location: Idaho
Posts: 4,924
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Re: Keeping records
I don't keep anything except test scores. DD homeschooled K through 5th grade and the only thing I have is emails of standardized test scores for 3rd and 5th grade. DS just finished 2nd. I just threw away his workbooks for the year.
Our state requires attendance and vaccination records. I also have those on file.
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Sara (ISTJ) married to V since 7/99 Strawberry Shortcake- 3/07 Huckleberry Pie- 9/11 |
The Following User Says Thank You to Pragmatist For This Useful Post: | marbles (06-27-2019) |
06-27-2019, 06:07 PM | #10 |
Rose Trellis
Join Date: Jun 2009
Location: Texas
Posts: 1,506
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Re: Keeping records
Mine are going into 10th and 8th this year and we have been homeschooling since the beginning. I have only kept whatever was special to them. Our state doesn't have any requirements and when dd was thinking about attending a charter school last year they only asked for standardized test scores and or a report card. Since we don't do grades I just gave a course list with short descriptions and they said that was fine.
---------- Post added at 08:07 PM ---------- Previous post was at 08:04 PM ---------- I think if anything were to happen they could easily be tested and that would show that they have been educated. I did save the previous years math and language workbooks for a while when they were first starting just so I would have something to show, but I have gotten rid of those since then. |
The Following User Says Thank You to rdsmommy For This Useful Post: | marbles (06-27-2019) |
06-27-2019, 09:17 PM | #11 |
Rose Garden
Join Date: Jan 2007
Location: Seattle area
Posts: 21,260
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Re: Keeping records
This whole thread has me thinking about what and how to weed things out.
Have any of y'all ( or honistly some one you have heard about) who didn't keep something and they wished they had latter? Sent from my Pixel 2 XL using Tapatalk
__________________
Wife to a wonderful DH for 19 years.
Momma to my 29 weeker Early Bird who is thirteen and my little Wiggle Worm born 33 weeks who is nine. How do I have a teenager?! I don't feel ready for this. |
The Following User Says Thank You to knitlove For This Useful Post: | marbles (06-28-2019) |
07-01-2019, 06:54 AM | #12 | ||
Moderator
Assign positive intent
Join Date: Apr 2005
Posts: 9,610
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Re: Keeping records
Quote:
Quote:
Sent from my Pixel 3a using Tapatalk
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Desiree, mom to 5 sweet blessings, Lacy 24, Jordan 22, Joanna 20, Emma 19, and Ethan 17 |
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07-01-2019, 07:31 AM | #13 |
Rose Garden
previously mlrowley
Join Date: Mar 2005
Location: NW WA
Posts: 17,952
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Re: Keeping records
I only keep our annual assessments. For the older kids, almost all their writing is in google docs so I can pritn as needed. I should never need to.
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Michelle wife to Tom ('95) Momma to: DD (A) 21 and her DH (YM) 21 DS (T) 19 DD (C) 17 '07 DS (N) 14 Save Save
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07-01-2019, 08:02 AM | #14 |
Administrator
Join Date: Jan 2008
Location: Oklahoma
Posts: 16,661
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Re: Keeping records
Our state doesn't require any kind of record keeping or proof of homeschooling. For my own peace of mind, however, I have kept the lessons plans on which I mark off every single thing we accomplish in a day. I didn't keep any grades until high school nor did we do any assessments so I felt like that was my only proof should it be called into question. For high school, HSLDA had me document one year (for good student discount insurance purposes) the scope of each subject which I thought was a good idea. One of my friends had to include that info for her child when he transferred to a public high school so they could determine his level. Of course I kept official ACT scores and the official transcript plus transcripts from concurrent classes at the community college. In full disclosure, I have kept probably most of the work my children have done during homeschooling in boxes in the garage, but I definitely don't think it is necessary at all and in all likelihood will toss quite a bit of it except for some special things.
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CHARLA Married to Nick, 31 yrs Mom to Nathan and his wife Abby, and Hope Elizabeth, dancing for eternity with babies: Micah Noel, Grace Anna, Andrew David Save Save Save Save Save
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07-02-2019, 05:19 PM | #15 |
Rose Garden
I am the mountain. I am not the storm and the storm is not me. -Ian Cron
Join Date: Mar 2005
Posts: 28,913
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Re: Keeping records
I’ve graduated a kid and I keep very little. All we needed to help dd get into a few colleges was a transcript, her DPI forms (official homeschool registration) and ACT scores. Beyond that, I kept few projects and pieces of writing that were sentimental like her college essays that made me cry
I’m using same approach w ds. A transcript, his dpi forms, and testing — except he will more than likely only test to get into technical college (accuplacer) instead of taking ACTs. He’s now considering a 4 year degree but would likely start at technical college to save money. I don’t plan to expand what I’m documenting for homeschooling w DD2 except she’s planning college classes in high school. She potentially needs to be significantly more competitive as she’s already expressing interest in a very competitive pre- physical therapy and will need to get scholarships or to go to a public college |
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